Parents or eligible students should submit to the School principal a written request that identifies the records they wish to inspect. The School official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

Parents or eligible students who wish to ask the School to amend a record should write the School principal, clearly identify the part of the record they want changed, and specify why it should be changed. If the School decides not to amend the record as requested by the parent or eligible student, the School will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for an amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

An exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the School as an administrator, supervisor, instructor, or support staff member; a person serving on the School Committee; a person or company with whom the School has contracted as its agent to provide a service instead of using its own employees or officials (such as an attorney or therapist); or a parent or student serving on an official committee such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibilities.

A second exception, which permits disclosure without consent, is disclosure of educational records to an official of another school district in which a student seeks or intends to enroll.

A third exception, which also permits disclosure without consent, is disclosure of directory information. Directory information is defined by FERPA as the information contained in the educational record of a student which would not generally be considered harmful or an invasion of privacy if disclosed. For pre-school and elementary students, the following records have been designated as directory information:

Name
Grade
Classroom Assignment

For students in Grades 6 through 12, the following records have been designated as directory information:

Name
Graduating Class
Team/Class Assignment
Weight and height of members of athletic teams
Participation in officially recognized activities and sports
Honors and Awards